Using FaxBurner – Fax and Business Tips | Faxburner

How Do You Send a Fax From Gmail?

Paul Rydell / November 27, 2019 / Comments

Gmail has earned its place as one of the most popular email providers for personal and business use. It draws in so many users, because it’s easy to use, and it’s rich with features.

One such feature is the ability to send a fax online directly through Gmail just like you would an email attachment. All you have to do is partner your powerful, easy to use Gmail account with your online fax service, such as your FaxBurner account. It couldn’t be easier.

Just follow these simple steps below and you’ll be able to send faxes from your Gmail account in no time.

Create Your FaxBurner Account

This article assumes you have an existing Gmail account. If you don’t, set that up first. Now, go to Faxburner.com, and take the option to sign up for our fax services. Choose the package you want. Yes, you can send a fax from Gmail using the free online fax version of our app, but take a moment to consider the benefits of our professional and premier versions.

As you sign up, you’ll be asked to provide an email address. It’s important that you select your Gmail. Once you’ve created your account, and selected a password, you can reserve your fax number. That’s all you need to do through the FaxBurner dashboard.

Return to Gmail to Send Your Fax

Now you can go into Gmail. It doesn’t matter if you use the Gmail app for this, or you use the browser version. Just be certain you log into the same account you used to create your FaxBurner account. You won’t be able to send a fax from Gmail unless if the email is sent from a different account to your FaxBurner login.

Create Your Subject Line

Your subject line should include the fax number of the receiver. This is important. Don’t use your FaxBurner number, otherwise you will only be sending a fax to yourself.

The Body of Your Email

Now, you can type the body of your email. This is optional though. If you do type anything here, that will become the ‘cover letter’ of your fax. This is the benefit of using our online fax service as opposed to a normal fax machine, as you don’t have to spend time deciding upon a fax cover sheet template.

Attach The Documents to be Sent

When sending faxes by email, FaxBurner works with PDF documents (with the app you can fax using photos from your phone).

Fortunately, it’s quite easy to get your documents in that format. Most word processing software or Google Docs will save documents as PDF file type. You can also print a document to a PDF file. There are also PDF conversion tools if you want to do this through a batch process.

Using Google Docs? Just go to File > Download > PDF to convert to a PDF

In any case, you have several options, and most are free.

Just remember to attach your PDF to the email. Otherwise, the recipient of your Gmail fax will get a blank page.

Send The Email – What Happens Now?

Once you attach your file, just hit send!

We then receive your email, and from there, we will match your email to your account. Then, the FaxBurner app software will get to work. The phone number in the subject line will be used as a fax number. The body of your email is converted into a fax cover sheet. Finally, your attached documents will be converted into documents to be faxed.

Fast and easy!

What Will The Recipient See?

Good news! This process is completely obscured. Your recipient won’t see your email address. All they will see is the fax you sent them from your fax number. It’s as if you are sending a fax from a machine at a local print and copy shop.

Are There Any Limitations?

Only if you have a free fax account. In that case you can send a total of five pages. That should give you the opportunity to send a one-off fax using our software, and to determine whether or not you like our tool. If you do upgrade your account, you’ll have the option to archive your faxes, keep your fax number forever, and send between 500 and 2000 pages every month.

Final Thoughts: Why Send a Fax From Gmail?

For most people, this allows them to send a fax to someone who cannot or will not receive email. For others, using email for sending faxes is necessary to accommodate data security concerns. Whatever your reasons for wanting to send faxes via Gmail, make sure you remember to sign up to FaxBurner and take a look at our additional plans to meet your ongoing fax needs.

How to Fax a PDF – 3 Awesomely Simple Ways

Paul Rydell / December 7, 2018 / Comments

PDF stands for Portable Document Format and it’s a very important type of file in the business world. The main benefit of this format is that devices of all kinds can open and read them.

Adobe and other PDF readers can be easily installed on PCs, Macs, iPhones, Androids, and other platforms.

As one of the most common document formats, people often find themselves needing to fax a document that they have as a PDF.

So, how do you fax a PDF?

There are several ways, actually. A couple of them, using email fax services for one, doesn’t even require a fax machine. Online faxing services are especially convenient because they eliminate the need for additional papers completely.

In this article, we’ll cover the most convenient ways of faxing a PDF.

Faxing a PDF Online

FaxBurner is a reliable service that aims to improve and modernize the whole fax experience. Here is how you can fax a PDF using FaxBurner.

Sign Up for a FaxBurner Account

The best thing about FaxBurner is that you can sign up using any of your devices. FaxBurner is available on the iPhone, Android or from your computer.

Get a Fax Number

FaxBurner offers you a fax number instantly with the click of a button. With the free plan, you can request a free fax number that lasts up to 24 hours. With a premium account, you can keep your number forever.

Send/Receive Faxes

Finally, you can send or receive a fax in minutes. To send your PDF, simply open the app, enter the number you wish to fax to, and attach the PDF as an attachment. Alternatively, you can fax your PDF using email. Just use the email address you used to create your account, type the fax number in the subject line, the cover letter notes in the body of the email, and your PDF as the attachment.

Boom. PDF faxed… no fax machine needed.

You’ll receive a confirmation of the fax in your email.

Use Software on Your PC

If you have a newer version of Windows (10, 8.1, 8, 7), you can take advantage of an awesome built-in fax software. Any version of Windows that’s newer than XP has a built-in fax software that can help you fax a PDF.

All you need to do is type ‘Fax’ in the search bar and then find Windows Fax and Scan Utility. However, an important thing to mention is that you need to have an active landline phone connection.

Faxing a PDF using your computer software is almost identical to sending an email. Windows Fax and Scan lets you fill in information for the cover pages and add fax numbers to the pages of your PDF document.

As soon as you click the Send button, the software collects all the information needed for the other machine to receive the fax.

Print and Fax

There’s nothing wrong with going old-school and faxing off your PDF with a traditional fax machine. You’ll have to print it and fax from home, the office, or an office store that offers fax services.

Of course, the longer the PDF, the more paper, ink, and time you’ll need to use to accomplish the task.

Another downside is that you might get a bit of PDF degradation due to printing. This is because when you print and scan your document, you lose a bit of quality every time.

Fortunately, this can be rectified by avoiding excessive scanning, especially if it’s a very important PDF document.

Summing Up How to Fax a PDF

PDF is one of the most used document formats today. If you find yourself needing to fax a PDF there are many simple ways to do it. Three great options include:

Use an online app or email based service like FaxBurner
Fax via included software on your Windows PC
Print and fax the traditional way

How to Fax From Computer (Send Documents Paper-Free)

Paul Rydell / September 28, 2018 / Comments

Well, believe it or not, this method of sending and receiving important official and legal documents can also be done from your PC. Better yet, you can do it without a fax machine, and again paper-free!

How? Today, we’ll discuss several different ways to fax a document from your computer.

1.Sending Faxes With Software On Your Computer

Equipping Your PC To Use Faxing Software

Firstly, if you’re planning to use faxing software, your PC needs to be equipped with a fax modem before trying to send or receive any fax messages. A fax modem allows your computer to communicate with a fax machine over a standard phone line. Thankfully, this step is actually quite simple.

Fax modems can be either external – attached by the USB or serial ports – or internal, which means they are inside your pc and attached to the motherboard. These devices are relatively inexpensive and are easy to find in any major hardware stores. In addition to the modem, you’ll also need a wired landline connection (not wireless or VoIP).

Once you have the modem, the set-up is relatively simple and you should be done in no time at all.

Setting Up & Using The Faxing Software

Now you have your fax modem installed, you’ll need to launch and setup a faxing software. There are many built-in word processors and applications already on your computer that will allow you to send faxes without needing to buy specific faxing software. For example, If you have a Windows 7, 8, 10, Vista, or XP computer, It’s already included in your Windows package.

All you have to do is to simply find the “Windows Fax and Scan” program, open it, select “Fax”, and finally “New Fax.” Follow the prompts to enter the fax number and other details like the area code, then attach the document you wish to send. The fax software will take over and begin to compile information and dial the remote fax machine. If a successful connection is made, the fax will be sent. Recheck data input if no connection is found and try sending again.

Mac users unfortunately don’t have this faxing option since there is still no iOS software dedicated to faxing.

2. Send Faxes Using An Online Faxing Service

This is without a doubt the fastest and easiest option to send a fax from your PC. It’s also one that more and more people are taking advantage of because of how quickly you can set it up.

That’s because you don’t need a fax machine, modem, or landline of any kind. You just need a connection to the internet.

Start by creating an account with an online fax app like FaxBurner.
The service lets you fax one of two ways:

1. 1. From your computer using just your email – Send an email from the email address you used to create your account. First, put the fax number in the subject line. Second, type any cover letter copy in the body of the email. Third, attach your document as a PDF. Just click send. Easy!
  2. Using your smartphone – The FaxBurner app makes it a breeze to send faxes via your iOS or Android device. Just enter the fax number and cover letter contents, attach your document or use your phone camera to scan a printed doc, and click send.

3. A Connected Fax Machine Or Multi-Purpose Printer

Naturally, if you have a fax machine or a multi-functioning printer, this is a simple way to send your fax. Best of all, it’s environmental friendly since it eliminates printing.

It’s also the closest to the way people faxed in the “old days.”
First, you’ll need fax machine or printer that’s set up and connected to a landline. Next, install the machine’s software to your PC, so the two can communicate.
Once complete, your fax or printing machine can instantly send and receive documents to and from your computer without the need for printing.
However, keep in mind that the landline you intend to use for your fax or printer mustn’t be VoIP. This type of connection is known to cause issues with fax signals.

Summing Up Faxing Documents From Your Computer

Your computer can be easily used to send faxes, both with or without an actual fax machine. And you can do away with all that paper too.
Three good options include:

1. 1. Using fax software installed onto your computer
  2. With an internet-based fax service like FaxBurner that lets you fax from your computer or a smartphone on the go.
  3. Connecting your computer to a fax-machine or multi-purpose printer

How to Send a Fax from a PC

Paul Rydell / August 23, 2018 / Comments

how to send a fax from your PC

Fax machines have long been in use and are especially handy when it comes to sending and receiving important documents, especially of legal and official nature.

There is no need to despair if you do not have a dedicated fax machine at your disposal though. These days, your PC can be equipped to send and receive digital fax.

Equipping Your PC to Send and Receive Fax

Your computer should be equipped with a fax modem before trying to send or receive any fax messages. A fax modem allows your computer to communicate with a fax machine over a standard phone line. Thankfully, this step is actually quite simple.

Fax modems can be internal (found inside the computer) or external as an add-on. An external fax modem may be plugged in through a USB port. These devices are relatively inexpensive and are easy to find in any major hardware stores.

The set-up is simple and you should be done in no time at all.

Sending a Fax Using Fax Software

If you wish to send a fax using a specific fax software, you first need to download the software and set it up on your computer. Afterwards, you prepare the document you wish to send via fax. Now, open your fax software and find an icon command that reads ‘Send Fax’ or ‘Send New’.

Enter all the required information about the recipient, such as fax number and area code if necessary. Attach your file, with a fax cover sheet if you desire. Once the document is ready, simply hit send.

The fax software will take over and begin to compile information and dial the remote fax machine. If a successful connection is made, the fax will be sent. Recheck data input if no connection is found and try sending again.

Sending Faxes Via a Word Processor

Some software products and applications will allow you to fax documents without the need of a specific fax software. There are popular word processing programs out there that give you such an option.

Select print from the File menu after opening the document you wish to fax. Once the printing window shows up, select Print to Fax instead of your default printer. You will once again be required to fill in the recipient’s fax number and more.

Afterwards, the program will do the rest and will try to connect with the fax modem. If successful, your document will print from the recipient’s fax machine or printer.

Sending Fax Using an Online Service

Online fax services, such as FaxBurner, make it easy to send and receive faxes from your PC using a website or email.

Options range from free faxing (for limited sending and receiving) to a small subscription fee to retain a permanent fax number and send and receive larger volumes of faxes every month.

Downloadable smartphone applications are also available to facilitate faxing on the go, without the need for any PC. This option is especially convenient for non-tech savvy users, and allows for the creation of documents using the smartphone’s camera.

Summing up Faxing from a PC

There are many options for faxing from your PC. You will, however, need copies of the documents available in your PC or cell phone, which is not a requirement with a physical machine. The exception would be using your smartphone camera to create your document using an app such as FaxBurner.

Evaluate your needs, and the equipment available to you, and choose any of these options to successfully send (and receive) faxes from your PC.

Can You Fax from a Smartphone?

Paul Rydell / July 13, 2018 / Comments

The average person today has a smartphone in their pocket virtually all day, every day.

With the exception of office access, the average person does not have a fax machine.

So every day people wonder, “Can I fax from my smartphone?”

If you’ve ever wondered if your mobile phone could emulate a fax machine, you’ll be glad to know that technology has indeed made it possible. It’s just one more of a growing list of functions these handy, convenient little devices can perform.

But how?

How Can You Fax from A Smartphone?

When people say that there’s an app for practically anything, they may not actually be too far off. Smartphones can be used in a similar manner to fax machines with the use of applications.

While fax machines aren’t made wirelessly compatible with smart devices as of now, there is still a method by which smartphones can fax without being a fax modem or a double of an existing fax line. Instead, the app connects to an online fax service that transmits the fax over the internet.

So when you have a document that needs to be transmitted to a fax machine, simply enter the fax number into the smartphone app and send it off.

Both sending and receiving is possible. When receiving, the document gets sent to both an email address and is accessible via the cloud inside the app or online account.

Requirements for Smartphone Faxing

Here’s what you need to be able to fax via your smartphone:

A smartphone with an OS compatible with the available fax service application
An internet or data connection
An app with a free or paid online fax service

Some online faxing services like FaxBurner offer both free and subscription based plans to meet different needs. A free account includes gives you a free temporary fax number available for 24 hours at a time. You are also allotted a limited number of outgoing fax pages, as well as a monthly allotment of incoming fax pages.

Paid plans include a permanent fax number, with various allotments of incoming and outgoing faxes.

Once you have the app set up on your phone, you will be able to fax documents to and from your smartphone.

Sending Faxes from Your Smartphone

Sending faxes can be done by scanning documents via your phone’s camera, an image on your phone’s gallery, or sending a PDF document through the smartphone app. You can also easily send the fax via email.

Need to add a cover page or edit the document with a signature or text? You can. There’s no need to print anything. Additionally, fax confirmations are included for both sent and received faxes. Faxes are also stored in the cloud to keep correspondence accessible and organized.

Bottom line? A subscription plan to a service like this makes faxing fast and convenient, without the need for a machine.

Receiving Faxes on Your Smartphone

Similarly, receiving a faxed document to your smartphone’s fax account is easy. Simply share your app-provided fax number to the sender.

Any fax sent to that number gets delivered to both your online/app account and your email.

If needed, you can access and reply to your fax with just your smartphone.

Conclusion

Smartphones are a very handy and convenient tool for faxing, and can handle both occasional and regular fax needs.

With nothing more than an internet connection and a fax app, you can turn your phone into functional fax machine that’s available almost anywhere.

Newer

Category: Using FaxBurner