Well, believe it or not, this method of sending and receiving important official and legal documents can also be done from your PC. Better yet, you can do it without a fax machine, and again paper-free!
How? Today, we’ll discuss several different ways to fax a document from your computer.
1.Sending Faxes With Software On Your Computer
Equipping Your PC To Use Faxing Software
Firstly, if you’re planning to use faxing software, your PC needs to be equipped with a fax modem before trying to send or receive any fax messages. A fax modem allows your computer to communicate with a fax machine over a standard phone line. Thankfully, this step is actually quite simple.
Fax modems can be either external – attached by the USB or serial ports – or internal, which means they are inside your pc and attached to the motherboard. These devices are relatively inexpensive and are easy to find in any major hardware stores. In addition to the modem, you’ll also need a wired landline connection (not wireless or VoIP).
Once you have the modem, the set-up is relatively simple and you should be done in no time at all.
Setting Up & Using The Faxing Software
Now you have your fax modem installed, you’ll need to launch and setup a faxing software. There are many built-in word processors and applications already on your computer that will allow you to send faxes without needing to buy specific faxing software. For example, If you have a Windows 7, 8, 10, Vista, or XP computer, It’s already included in your Windows package.
All you have to do is to simply find the “Windows Fax and Scan” program, open it, select “Fax”, and finally “New Fax.” Follow the prompts to enter the fax number and other details like the area code, then attach the document you wish to send. The fax software will take over and begin to compile information and dial the remote fax machine. If a successful connection is made, the fax will be sent. Recheck data input if no connection is found and try sending again.
Mac users unfortunately don’t have this faxing option since there is still no iOS software dedicated to faxing.
2. Send Faxes Using An Online Faxing Service
This is without a doubt the fastest and easiest option to send a fax from your PC. It’s also one that more and more people are taking advantage of because of how quickly you can set it up.
That’s because you don’t need a fax machine, modem, or landline of any kind. You just need a connection to the internet.
Start by creating an account with an online fax app like FaxBurner.
The service lets you fax one of two ways:
- From your computer using just your email – Send an email from the email address you used to create your account. First, put the fax number in the subject line. Second, type any cover letter copy in the body of the email. Third, attach your document as a PDF. Just click send. Easy!
- Using your smartphone – The FaxBurner app makes it a breeze to send faxes via your iOS or Android device. Just enter the fax number and cover letter contents, attach your document or use your phone camera to scan a printed doc, and click send.
3. A Connected Fax Machine Or Multi-Purpose Printer
Naturally, if you have a fax machine or a multi-functioning printer, this is a simple way to send your fax. Best of all, it’s environmental friendly since it eliminates printing.
It’s also the closest to the way people faxed in the “old days.”
First, you’ll need fax machine or printer that’s set up and connected to a landline. Next, install the machine’s software to your PC, so the two can communicate.
Once complete, your fax or printing machine can instantly send and receive documents to and from your computer without the need for printing.
However, keep in mind that the landline you intend to use for your fax or printer mustn’t be VoIP. This type of connection is known to cause issues with fax signals.
Summing Up Faxing Documents From Your Computer
Your computer can be easily used to send faxes, both with or without an actual fax machine. And you can do away with all that paper too.
Three good options include:
- Using fax software installed onto your computer
- With an internet-based fax service like FaxBurner that lets you fax from your computer or a smartphone on the go.
- Connecting your computer to a fax-machine or multi-purpose printer