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Optimize Your Multifunction Printer (MFP) with Cloud Faxing

optimize MFP printer cloud faxing

The fax machine is an important piece of technology for many companies, especially with its ability to send out documents with personal information securely and reliably.

You might already have a fax machine or a multifunction printer (MFP) as a part of your business, which is assisting in the smooth operation of work.

However, did you know that you can optimize your MFP and business further with cloud faxing? It’s a great way to reduce your organization’s fax footprint and improve efficiency by using the cloud to operate your fax business.

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How to Network on LinkedIn Like a Pro

LinkedIn Networking Tips

LinkedIn is this busy era’s answer to more efficient and farther-reaching networking. Many people may have established a LinkedIn account, but don’t regularly use it. Others use it often, but fail to leverage their profile and network to its fullest potential.

How to Network on LinkedIn Like a Pro

There are a lot of easy ways you can get better networking out of LinkedIn. Take a look at our proven tips and start networking like a pro today:

1. Join Some Groups

Joining groups is a great way to connect with people who share similar interests and valuable connections. At the moment, LinkedIn allows you to join up to 100 groups, so make sure you’re spending some time looking at details before you decide to join one.

Before you decide, here are some factors to consider:

  • Group roster – Look for groups that have a sizable amount of members to expand your reach further.
  • Group activity – You want to join a group where members actively participate and discuss. This is because a dead group that has a lot of members isn’t going to do you much good.
  • Group topic – Join groups centered around topics you’re genuinely interested. This means you’ll be able to be an active participant and network more.
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    How to Fax a PDF – 3 Awesomely Simple Ways

    How to Fax a PDF

    PDF stands for Portable Document Format and it’s a very important type of file in the business world. The main benefit of this format is that devices of all kinds can open and read them.

    Adobe and other PDF readers can be easily installed on PCs, Macs, iPhones, Androids, and other platforms.

    As one of the most common document formats, people often find themselves needing to fax a document that they have as a PDF.

    So, how do you fax a PDF?

    There are several ways, actually. A couple of them, using email fax services for one, doesn’t even require a fax machine. Online faxing services are especially convenient because they eliminate the need for additional papers completely.

    In this article, we’ll cover the most convenient ways of faxing a PDF.

    Faxing a PDF Online

    FaxBurner is a reliable service that aims to improve and modernize the whole fax experience. Here is how you can fax a PDF using FaxBurner.

    1. Sign Up for a FaxBurner Account

    The best thing about FaxBurner is that you can sign up using any of your devices. FaxBurner is available on the iPhone, Android or from your computer.

    1. Get a Fax Number

    FaxBurner offers you a fax number instantly with the click of a button. With the  free plan, you can request a free fax number that lasts up to 24 hours. With a premium account, you can keep your number forever.

    1. Send/Receive Faxes

    Finally, you can send or receive a fax in minutes. To send your PDF, simply open the app, enter the number you wish to fax to, and attach the PDF as an attachment. Alternatively, you can fax your PDF using email. Just use the email address you used to create your account, type the fax number in the subject line, the cover letter notes in the body of the email, and your PDF as the attachment.

    Boom. PDF faxed… no fax machine needed.

    You’ll receive a confirmation of the fax in your email.

    Use Software on Your PC

    If you have a newer version of Windows (10, 8.1, 8, 7), you can take advantage of an awesome built-in fax software. Any version of Windows that’s newer than XP has a built-in fax software that can help you fax a PDF.

    All you need to do is type ‘Fax’ in the search bar and then find Windows Fax and Scan Utility. However, an important thing to mention is that you need to have an active landline phone connection.

    Faxing a PDF using your computer software is almost identical to sending an email. Windows Fax and Scan lets you fill in information for the cover pages and add fax numbers to the pages of your PDF document.

    As soon as you click the Send button, the software collects all the information needed for the other machine to receive the fax.

    Print and Fax

    There’s nothing wrong with going old-school and faxing off your PDF with a traditional fax machine. You’ll have to print it and fax from home, the office, or an office store that offers fax services.

    Of course, the longer the PDF, the more paper, ink, and time you’ll need to use to accomplish the task.

    Another downside is that you might get a bit of PDF degradation due to printing. This is because when you print and scan your document, you lose a bit of quality every time.

    Fortunately, this can be rectified by avoiding excessive scanning, especially if it’s a very important PDF document.

    Summing Up How to Fax a PDF

    PDF is one of the most used document formats today. If you find yourself needing to fax a PDF there are many simple ways to do it. Three great options include:

    • Use an online app or email based service like FaxBurner
    • Fax via included software on your Windows PC
    • Print and fax the traditional way

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    How to Start a Business With Little to No Money

    How to start a business with no money

    There is an overwhelming percentage of people who are unsatisfied with their jobs. With so many people working jobs that have nothing to do with their interests or passion, it’s no wonder that this is the case.

    Of course, while everyone wants to work a job they love, the immediate need for money to pay bills forces most of us to settle.

    And so we dream of a better job, or often the ability to start a business of our own.

    But that’s expensive right? And hard to do?

    Actually, it doesn’t have to be.

    If you’re among the many people who have thought about starting your own business, this article is for you. Read on to find out a proven plan for starting a business with little to no money.

    1. Start with belief

    The first thing you need when starting a business is belief. You can do this. People do it all the time, often with little to no resources. As long as you are willing to put forth some effort, and face challenges with grit and positivity, you can succeed.

    2. Find your expertise

    While it helps in some instances, you do NOT have to have a graduate degree to start a business or even a degree at all. The only thing you really need is advanced know-how in whatever it is you’re trying to do or sell.

    Ask yourself, “what am I good at?”

    Or “what am I interested in, that I could be good at?”

    You might be good at writing, or graphic design, or interior design. You may be able to build things, or fix things.

    Skills range from common (ie. working with computers) to obscure (baby-proofing a home). So think both inside and outside the box when brainstorming ideas.

    3. Start small

    Understand that any kind of business you start based on an expertise, you can start small. Even a single client can catapult your career. People refer others. Your reputation builds. With a success story and a good marketing message, suddenly, you’re in a position to promote yourself.

    Once you have a small but loyal group of clients, you can grow bigger as a business.

    4. Keep your day job

    Have confidence in your ability to succeed, but don’t expect to be an overnight sensation.

    That’s why it’s important to keep your job as you’re starting out. You have to be able to take care of yourself in order to take care of your business.

    Don’t see this as a bad thing. Rather, think of your job as a stepping stone to help your business grow. The money you get from your day job can be invested into your business until your business is making money for itself.

    5. Think minimal investment

    Service-based businesses are one of the best types of businesses you can start if you don’t have much money to invest. For example, babysitting or nannying, blogging, photography, dog walking, graphic design, house cleaning, lawn mowing, the list goes on and on. Each of these businesses requires a level of investment that almost anyone can afford.

    There are many more services that are in demand, but these three are good places to start. Know your skills and create a business that works for you.

    6. Make Use of Free Business Tools

    When starting your business, make use of every free business tool that is available to you, especially ones that will help to expand your business.

    For advertising, there’s Yelp and Google My Business. Both are places to collect reviews, list your hours, location, contact details and website.

    There are free tools for building your website like SquareSpace, free tools for hosting online meetings like Zoom, free tools for email marketing like Mail Chimp, free contact management solutions like HubSpot, and on and on.

    Summing up starting a business with little to no money

    Starting a business with little to no money is not impossible. In fact, it’s something people just like you do every day. Start by believing in yourself and finding an expertise that you can bring to your local community (or online community) that requires skill, but limited investment. There’s demand for it. Keep your day job, but start exploring opportunities to go out on your own – starting today.

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    Being More Productive at Work – 7 Tips & Tricks

    Tips for Being More Productive at Work

    Recently, we released a blog post and infographic about increasing office productivity. It focused on how employers could foster a healthier and more productive work environment for employees.

    Of course, there’s only so much that an employer can do.

    A lot of responsibility for productivity and efficiency rests with the individual employees.

    Your productivity is up to you folks! Frankly, it doesn’t matter how many hours you spend at the office. It matters what you do with them. The more productive you are, the more valuable you’ll be, and the more confident and accomplished you’ll feel.

    So today, we’ll discuss 7 helpful tips for maximizing your time and being more productive at work.

    1. Make Lists

    It’s easy for simple tasks to clutter your day and mind, distracting you from the bigger, more important ones.

    Creating lists will help you visualize the big picture and prioritize each individual “to-do.” Try Trello and Simpleology to help you keep your tasks organized.

    Also, it can be helpful to break a large daunting task into smaller, more manageable sub-tasks. This will help you from becoming overwhelmed, and will give you  a better idea of how long a task might take to complete.

    Besides, it feels very satisfying to cross something off a to-do list.

    2. Prioritize

    If making lists is the first step, surely prioritizing is the second. Most of us waste too much time getting smaller, easier tasks out of the way.

    I know. I know. We just acknowledged how good it feels to cross an item off the list. But being productive is not about getting things done. It’s about getting the most important things done.

    High value work comes first. If you’re not focusing on your biggest, most pressing projects, that too is wasting your time and talent.

    3. Stop Multitasking

    It might feel like you’re accomplishing a lot in a little amount of time. But that might not be the case.

    Dividing up your focus between several tasks at once can hinder your ability to complete them efficiently and comprehensively. In fact, researchers have done studies showing that multitasking inhibits productivity and wastes time.

    Get used to devoting 100% of your energy to the task at hand.

    4. Leverage Productivity Tools/Apps

    Productivity tools are everywhere today —  for every industry and every task imaginable. That’s because automation saves you time, and helps you stay focused on the tasks that truly require your personal attention.

    Start researching productivity tools for your daily tasks to free up time, streamline workflows, and foster faster, more efficient communication.

    5. Give Yourself a Break

    No one can stay at peak productivity for hours and hours on end. In fact, it’s suggested that 52 minutes of work, followed by a 17 minute of break is the ideal formula for productivity.

    So give yourself a break! Plenty of them. And do something you are passionate about (ie. music or art over scrolling through Facebook) to maximize the benefit you get from your break.

    Besides, sitting for long periods of time is not only hazardous to your health, but it can cause you to have low energy. Most office workers are at their desks for around 8 to 10 hours every day, so it’s important to get up and get some exercise.

    Try scheduling set times throughout the day to get up and move, or to give your brain a mental break from work-related tasks.

    6. Get Rid of Distractions

    Social media can be a huge time waster.  Constantly stopping what you’re doing to check your texts, Facebook, or Twitter is distracting. It makes it hard to focus on your tasks.

    Cut distractions by turning off notifications for emails, social media, texts and voicemail. Apps and browser extensions can help.

    Of course, there are all kinds of other distractions too. Think about what distracts you and take steps to remove them. Close your door, clean off your workspace, put on classical music or white noise.

    7. Set Personal Deadlines

    It’s easy to draw out open-ended projects beyond a reasonable timeframe. That’s why it’s important to set personal deadlines. Personal deadlines keep you accountable to yourself, and ensure you stay focused and productive.

    Divide larger projects into subtasks and set deadlines for those. This will keep your projects moving and progressing.

    Summing up Tips for Being More Productive at Work

    Being busy does not equate to being productive. It’s up to each and every person to make sure they are spending their hours usefully, and being efficient with their time. To recap, here are 7 things that will help you stay productive and maximize your time usage:

  • Make lists for yourself, and break down projects into subtasks.
  • Prioritize to ensure you’re focusing on high-value work first.
  • Stay focused on one task – don’t multi-task!
  • Find tools that streamline your work, processes and communications.
  • Give your mind and body a rest with well-earned breaks.
  • Think about your distractions and take steps to eliminate them.
  • Impose personal deadlines to keep you accountable.
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