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An Entrepreneur’s Guide to Prioritizing Your Tasks

How to Prioritize Tasks

Being an entrepreneur is an exhilarating and stressful experience, especially in the beginning. Many people will spend almost every waking moment on their business, which is understandable in the early stages.

However, you also need time to spend with your family and friends. Not only that, you will also need time to just enjoy your life. After all, you wouldn’t want to resent your business because of all of the time it takes up.

One easy and proven way to balance work and life is to prioritize your tasks. Prioritizing your tasks will help you save time, be organized, and most importantly, focus on what is most important. If you follow our guide, you should notice a significant change in your time management.

Without further ado, here’s an entrepreneur’s guide to prioritizing your tasks…

Make a List

The first step to prioritizing your tasks is to make a list of everything that needs to be done. After that, you’ll need to reorder the list in order of importance with the most important tasks on top. Remove anything on the list that’s not important. Otherwise, it tends to serve as a distraction.

Tackling the most important tasks first helps you stay focused on what matters most, while reducing stress. When you get big tasks done first, you breathe a little easier, and avoid rushing through them at the end of the day.

While making a list, there are a few more things to remember: first, it’s okay if you don’t finish an entire list in a day. The next point is that you shouldn’t make your list too long. An endless list can put stress and pressure on you, which won’t help with time management.

Stay Focused

Procrastination gets the best of us from time to time. It doesn’t matter who you are. It’s important to make an effort not to get distracted with tasks that aren’t productive during the workday. For example, many people find themselves scrolling through social media or reading the news. Unless it actually pertains to critical work, don’t let it be a drain on your time.

Set Aside Time

Unfortunately, there are many interruptions that may happen in a day. If you set aside an hour or two each day to attend to them, rather than allowing time for interruptions whenever they occur – it can really help. Use this time to check and answer emails, return phone calls, or talk to employees if needed. Let your employees know the time that you set aside for these tasks, as it can help them prioritize their tasks as well.

Group Similar Tasks, Or Not

If you have multiple tasks that are alike, consider grouping them together or setting aside one block of time to complete them. It’s often better to keep your mind focused than to jump back and forth, and having to get back into the groove.

Like most rules, there are exceptions. So if you feel that too much of one type of task is causing burnout, it’s perfectly understandable to give your brain a break, and come back with a fresh perspective.

Avoid Multitasking

Multitasking is a mistake. It inevitably results in reduced focus and lower quality work. Your brain needs to be engaged in the one task at hand. What’s interesting is people tend to multi-task thinking it saves them time. Often, it does the opposite, requiring you to go back and fix what could have been handled properly the first time.

Know Your Strengths & Delegate

Everyone has strengths and weaknesses, it’s just a part of life. That is why if you have employees, you need to delegate some of your tasks to them. Know your strengths and build on them instead of struggling with tasks you are not good with.

Factor in Energy

Everyone has peak energy levels at different times of the day. We all tend to have valleys as well. Factor in your energy as you prioritize tasks, so you can get into a zone during the most critical tasks. This is another reason to start your day with more important work. We’re more likely to peak early and flag late.

Don’t Overload

Without a doubt, starting a new business can be stressful and overwhelming to many people. If you’re just starting out and you feel overwhelmed, you’re not alone. Try not to overload yourself with tasks; take it day by day and only finish what you can.

Be reasonable with yourself and your time. There’s no shame in not being able to finish an overabundance of work.

Prioritize Sleep

There’s one thing that always deserves priority. Sleep. Your productivity throughout the day depends on it. If you don’t get enough sleep, your brain doesn’t function properly and your work suffers in many ways. Sleeping less may leave you more hours in the day, but every hour will be compromised.

Summing Up How to Prioritize Tasks

Setting priorities is an absolutely vital part of being productive and being successful. Like anything, there are some important rules to follow to ensure that you do a good job of setting priorities and organizing your day. Follow the tips above to get to the most important tasks, with the greatest focus, and the optimal chances for entrepreneurial success.

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How Businesses Can Earn Customer Trust - 7 Surefire Ways

How to earn and build trust from customers and prospects

Trust is everything in business.

Especially in today’s online world where customers often research businesses before they even consider reaching out or visiting personally. And of course, trust will need to be established before a sale takes place.

But trust makes a world of difference post-sale as well.

When someone finds your company to be reliable, they are more likely to become loyal. That means repeat business, positive reviews and write-ups, and referrals to friends, family, and associates.

If you find yourself losing out on business to the competition, or struggling to keep clients happy, loyal, and spreading goodwill, read on for some trust-building tips that might just work for you. Here are 7 ways your business can earn the trust of prospects and customers.

1. Have a Presence on Social Media

Most people use social media every single day. A large percentage of people who use social media use multiple platforms as well. You can use this to your advantage, as this will give you plenty of opportunities to reach out and connect with your customers. Your consistent, genuine engagement with them will gradually build trust.

Simply having an active profile builds trust.

Interact with customers and prospects by posting regularly. Just be sure not to only post promotional or business-related content. Share industry news, humor, and quotes. Ask questions and opinions. Let customers chime in about relevant topics. These types of posts will show that you care about them as a person, not just as a customer spending money.

2. Never Doubt the Power of Reviews

Reviews by real people will have an absolutely positive impact on your business. So do everything you can to ensure customers have a great reason to review you favorably. If you ever receive a negative review, don’t get defensive. Reply amicably and try to fix the situation.

Only having positive reviews can make it seem like your company is too good to be true. Not only that, it can also seem as though your reviews aren’t genuine. If other people see that you try to fix any issues, it can build trust knowing that you care.

Try to gather testimonials from customers and display them on your website or company page. This can also attract new customers and show that your company is trustworthy.

3. Obey the Golden Rule

Most people have learned the Golden Rule in elementary school. The Golden Rule is to “treat others how you would like to be treated.” Without a doubt, this is one rule every businesses should follow.

Treating your customers with respect, integrity, and fairness (always) is something that businesses tend to fail at. Customers who don’t feel valued don’t buy, stay and refer… so go out of your way to make customers feel appreciated. That means helping them make decisions that are best for them, even if that means a lesser sale, or none at all.

4. Utilize Feedback

Customers like to be heard, especially when it comes to feedback. If you receive enough feedback about something that can be improved, make it a priority to do so. This builds loyalty, as customers who feel heard want to stick around.

5. Keep Your Promises

Promises are very important to your customers – they like to know that they can trust your company and your word. If you promise to have something delivered by Saturday, make sure it is there by Saturday. If you offer a deal or promotion, be sure to honor it.

It may seem like this goes without saying, but in reality, many companies don’t follow through on what they, or their employees say

6. Prioritize Communication

Clear and timely communication is essential in any relationship, especially business ones. Complications during communication can cause many issues. That is why you should prioritize fast and open communication with all of your prospects and customers.

There are many surefire ways for you to communicate with your customers. Email and phone are a given. But now many businesses utilize live chat, social media, video conferencing, and even texting. Many businesses continue to send faxes.

7. Deliver a Great Product

What’s the best way to earn trust? Easy. Simply deliver a great product. Make sure your product or service does what it’s supposed to do, and offers value to the customer. With great service behind that, you’ve got a recipe for trust and long-term success.

Conclusion

There are a variety of helpful methods in building and maintaining customer trust. Doing so is more important than ever and is key to maintaining a positive reputation.

These proven tips can help you bring in new customers and repeating customers as well as help expand your business. When consumers are happy with a product or company, they are more likely to suggest it to the people in their life. Word of mouth is one of the most effective marketing tools, so earn your customers’ trust and it will certainly pay off in the long run.

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How Many Pages Can Be Faxed at Once?

How many pages can you fax?

You may be wondering, “how many pages can you fax at once?”

Believe it or not, there is actually no page limit for a fax. Of course, this all depends on the software, server, paper and equipment available to you. That is why we present to you some little-known factors you should think about, especially when faxing a lot of pages at one time.

Measuring Fax Files

First of all, you need to consider your file size. An average fax page is about 100K. Say you expand this to be a 5-megabyte file, an often recommended limit, so that’s 50 pages.

It will likely take you about 50 minutes to an hour to send the entire document on a newer model. That’s assuming the pages are text. Pages with heavy imagery will take longer.

Older machines also may not have the same transmission process or speed as more modern machines.

Fax Service (Digital) Capabilities

Software services tend to be the better option for sending larger files. Online faxes register as picture formats and are sent to e-mail as an attachment. Some excellent examples of file formats include PDF, Text, HTML, PNG, JPEG, GIF and TIF.

However, you do need to take note of the type of memory file load used. On average, you can expect to send larger files than the traditional fax machine, with these being able to hold, on average, 64 megabytes.

The Traditional Fax Machine Capabilities

As we all are aware, a traditional fax machine uses a landline connection. A printed file feeds and scans, then sends the information through a line. You will usually hear a dial tone before the confirmed transmission.

This confirmation tone means that the receiving fax machine was able to print the document. That being said, newer models from the year 2000 and up usually have a built-in memory of 50 megabytes.

Other phone line options may use VoIP, but these aren’t commonly recommended. These VoIP networks use services such as Skype, Vonage, Magic Jack, or Google Voice. The machine sends about 3 to 4 pages per transmission, which makes the process slower.

Challenges When You Fax Many Pages

If your fax doesn’t go through, you will receive an “incomplete” notification. This means the document was not accepted and you will need to re-send. To avoid this scenario, here are some suggestions:

  • Send a cover letter that references the number of pages – You can either find a template or make a simple one up. The cover letter can include contact information and any notes you have, including the number of pages. Because the cover letter will be the first page received, the recipient will know if pages are missing.
  • Send in batches – Undoubtedly, 100 pages might be too big of a file to send all at once. That is why you should consider breaking it into sections. However, you should know that running out of ink or paper can affect the outcome of your transmission.
  • Call ahead – If you’re sending a particularly long fax, you might want to give your recipient a heads up with a courtesy call.

Is There a Perfect Fax Size?

So, what is the perfect size for a fax? Again, there really aren’t set limitations for faxed documents. For traditional fax machines, it’s recommended that you submit 50 pages or less. For an easier and reliable transmission, start with batches of 15 pages.

Fortunately, online fax services are on the rise these days. With digital online fax, you will be able to fax more pages and larger files – without the need for all that ink and paper. It’s guaranteed to be more convenient too.

So if you are looking for a convenient online faxing service that suits your needs, check out the Faxburner faxing app and get started right away!

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How Many Digits are There in a Fax Number?

How many digits in a fax number?

Fax numbers are similar to telephone numbers in that they are assigned to specific fax machines, fax servers, or online fax software. This is so that you can send your fax to the right place.

But how many digits should there be in a fax number? Well it depends on where the fax is going, where it’s coming from, and some other factors.

Before you get started, here are some things to know about fax numbers:

How many digits are there in a fax number?

Fax numbers are almost identical to phone numbers. For this reason, you’ll need an area code if you are sending the fax outside of your local area.

Depending on the way the machine or the phone system is set up, you may need to use the number ‘1’ before the area code. After the area code, there are 7 more digits: one group of three and one group of four. This is the same for the United States and Canada.

As for sending within other countries, they have telephone numbers of varying lengths. The number of digits in those countries’ fax numbers will be different based on the country as well.

For example, phone and fax numbers from the United Kingdom will have 5 to 8 digits when dialing locally, or 9 to 10 digits when calling a location outside of the current area code. In Australia, a local fax number would have 8 digits, while a non-local one would be preceded by a ‘0’ and then a one-digit area code.

The number of digits in a fax number varies, depending on the origin and destination of the fax. That is why you absolutely need to make sure you look into the format of the fax number before you send it.

What about faxing internationally?

If you are faxing from one country to another, more digits are needed to successfully send your fax. That’s because international calls require additional digits in order to pass through the international switchboard.

These digits are called exit codes and they vary depending on the country a person is faxing to or from. Sending an online fax from Australia to the US or Canada would require the fax number to be preceded by the exit code ‘0011’ and then ‘1.’ After those numbers, it should be followed by the ten-digit fax number.

On the other hand, calling that same number from the China, India, the UK, France, or Germany would require two less digits, as the exit code for these countries is only ‘00.’

Standard fax format

Although fax numbers will vary by country, there is a guaranteed standard format that these numbers follow. For any international transactions, an exit code is needed, which would add 2 to 4 digits at the beginning of the number.

Next is typically the number ‘1’ if the call is not local. If the call is indeed not local, an area code will follow the ‘1.’ If a fax is being sent locally, an area code is typically not needed. After that will be the fax number itself. As mentioned previously, the number of digits will vary, but the format used is pretty standard throughout.

Wrapping up how many digits are in a fax number

Faxing is a quick, and reliable way to send documents. It’s important to know how a fax number works though, so that you can successfully use the technology. Follow the guidelines above to ensure you’re sending a fax to the right number, whether you’re sending locally, out of area but within your country, or internationally.

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Optimize Your Multifunction Printer (MFP) with Cloud Faxing

optimize MFP printer cloud faxing

The fax machine is an important piece of technology for many companies, especially with its ability to send out documents with personal information securely and reliably.

You might already have a fax machine or a multifunction printer (MFP) as a part of your business, which is assisting in the smooth operation of work.

However, did you know that you can optimize your MFP and business further with cloud faxing? It’s a great way to reduce your organization’s fax footprint and improve efficiency by using the cloud to operate your fax business.

What are MFPs?

You already know what a fax machine is. Basically, an MFP is the next step forward. The only difference is that an MFP includes more functions.

This compact machine incorporates a photocopier, scanner, fax machine, and printer all into one amazing table-top device. It allows you to save a lot of space and energy by having all four machines in one. With it, you can handle all multiple business needs with one unit.

You can also save on servicing costs, as well as certain items like toner and ink, thanks to how economical the MFP is. You don’t normally need high resolution scanning with this device.

Optimize Your MFPs with Cloud Faxing

The MFP is used by an increasing amount of companies these days, especially with the advent of the cloud in business. Using the cloud, you’re able to send faxes from anywhere as long as you have an internet connection.

But what if you need to send paper faxes, or if you want to optimize your faxing? That’s where your MFP comes in.

Best of Both Worlds

Online faxing allows you to effortlessly send documents over the internet. That is, without a dedicated fax line. However, what should you do when you need paper faxing for a customer or vendor who requires a physical copy? Your MFP can help you out by utilizing the cloud.

A cloud fax service will let you send your fax from your computer, smartphone, or other device. This way, your clients can print physical copies if they require one.

In other words, you can avoid using an analog fax line while still being able to send out and receive paper faxes whenever you need to. The greater flexibility will allow you to use your MFP to its full potential.

Fax Direct Feature

Using cloud faxing, you’re able to fax everything directly, which helps you in other areas of your business too. With this, you can improve the workflow of your employees and boost their productivity at the same time.

This also relieves your IT department of some of the issues associated with the traditional faxing process. Since you only have to place the paper inside and send it over email (or fax the PDF straight from the app or email) everything is integrated and streamlined. Your employees will save time sending faxes from their computer, while you save money on materials.

Centralized Fax Usage

An MFP can centralize all of your fax usage, allowing you to monitor and archive all faxes sent out and received by your business. This helps in record-keeping and billing, or for any regulatory processes. Cloud faxing can also integrate into existing productivity applications, like Word for example.

The centralized usage assists with your workflow by placing all faxing capabilities in one place. This means that your employees can use any MFP to add a stored cover sheet, call up distribution lists of faxes, or send out faxes to frequent recipients.

Reduced Cost

Using an MFP and cloud faxing can save your company money. Cloud faxing uses less paper, less ink, and reduces time-wasting and expensive repairs due to paper jams and other usage-related maintenance.

Reduced Carbon Footprint

Reducing paper and ink doesn’t just save money. It saves the environment as well. Incoming and outgoing faxes can be stored in the cloud with little to no waste or paper trail.

Simplicity

You can reduce your IT footprint by using an MFP with cloud faxing. Simply do so by handing off the responsibility of the hardware and software updates to a third-party instead of to your IT department.

This means that any new employees can be trained in the system very quickly, since all of the cloud faxing is done using email. Your employees will absolutely appreciate how easy the entire process is, as they can send their faxes from anywhere and at any time.

Instead of them trying to figure out all the buttons and settings, an MFP works easily with the cloud for a streamlined faxing process.

Conclusion

Faxing is a mainstay in the business world. However, you don’t need to use up space and waste time in your office with a large fax machine when you can optimize your MFP using cloud faxing.

Improve your overall business model by sending faxes via email, saving you paper and materials. Not only that, your employees are guaranteed to save time sending from one centralized machine.