The short answer is yes; you can indeed fax documents to Social Security.
However, you’ll need to be careful with how you do so. The Social Security Administration (SSA) has strict guidelines for faxing documents and has limitations on the types of documents that can be faxed.
Read on to find out how to fax documents to social security the right way.
Guidelines for Faxing Documents to Social Security
Use the Correct Fax Number
The primary thing you need to ensure before faxing anything is that you have the correct fax number for the department that needs to receive your documents.
The Social Security Administration (SSA) should be able to provide this. Always double-check this information, as incorrect details may lead to your important documents falling into the wrong hands or getting lost.
Double-Check What Can Be Faxed
While SSA allows faxing, it may not be advisable for some types of documents due to the confidentiality of the information these documents may contain.
For example, you can fax disability-related documents, but you cannot fax your social security number or official birth certificate due to their sensitive nature.
So, always verify whether the documents you are planning to send are safe and appropriate to fax.
Prepare Your Documents Appropriately
When faxing your documents, ensure each document’s first page includes the barcode given by the Social Security office or State Disability Determination Services (DDS). This helps with accurate routing and processing.
Also, ensure that any documents you’re faxing are clear and easy to read. This is particularly important if you have to fax a form with filled-in information. If they cannot read your information, it could delay processing your request or lead to mistakes in your records.
Include a Cover Sheet
When sending a fax to SSA, consider including a cover sheet. It should contain your name and contact information. What it should not contain is your Social Security number, as this could compromise your personal information.
The cover sheet essentially provides the SSA with the information they need to contact you if there is a problem with your request or if they need more information. It also helps them route your fax to the correct department so that it’s processed as quickly and accurately as possible.
Confirmation of Receipt
After sending the fax, consider calling the appropriate SSA office to make sure they have received your documents. Faxes can sometimes get lost or misplaced, so it’s essential to ensure that your documents get to the desired destination.
Maintain a Copy
Always keep a copy of all documents you send to SSA. This includes the confirmation page from the fax transmission. This can be helpful for tracking purposes or if there’s any dispute about what documents were sent and when.
Using Faxburner to Fax Documents to Social Security
Here’s a simple guide on how to fax documents to the Social Security office using FaxBurner:
Sign Up for a FaxBurner Account
Before you can fax anything, you’ll need to have an account with FaxBurner. Visit our sign up page and fill out your information.
Download and Install the FaxBurner App
Get Your Free Fax Number
Once you’ve downloaded and opened the app, FaxBurner will provide you with your free fax number, which will remain free for 24 hours. After this period, it will expire unless you make a purchase. Remember, you can use this number to receive faxes as well.
Prepare Your Document
Ensure your document is ready for faxing. If it’s a physical document, you may need to scan it into a digital format using a dedicated scanner or a scanner app on your smartphone.
Open the FaxBurner App
Once you have the app installed and your document prepared, open the FaxBurner app.
Hit the “Send Fax” Button
On the app’s main screen, tap the “Send Fax” option. This will open a new screen where you’ll input the necessary information.
Input the Receiver’s Information
Next, you’ll add the recipient’s fax number. Since you’re sending this to Social Security, make sure you have the correct number. It can often be found in correspondence from them or on their official website.
Attach Your Document
After setting the recipient, attach your document. Depending on whether your document is in your phone’s storage or in your cloud (Google Drive, Dropbox, etc.), choose the right option. Find your document and select it.
Double-Check Your Document and Receiver’s Information
It’s always a good idea to double-check everything before you send it. Make sure the document is correct and clear. Also, confirm the fax number is the correct one.
If everything is set correctly, all that’s left to do is click “Send.” Your document will soon be on its way to the Social Security office.
Why Use FaxBurner to Fax Documents to Social Security
Here are a few reasons.
Fax from Anywhere
FaxBurner’s digital nature empowers users to send faxes from anywhere; you’re not tied to a landline or office fax machine.
Whether you’re sending or receiving important documents from Social Security, you can do so directly from your smartphone.
Receive Your Fax Number for Free
As part of the registration process, FaxBurner provides you with a free fax number, activated for 24 hours. This offer allows you to try out our service and experience firsthand its capabilities and user-friendly interface.
Digitize Your Documents
With FaxBurner, you can say goodbye to copious paperwork and storing physical files. You can digitize all your relevant documents and fax them electronically.
Secure and Private Transmission
Data security is paramount when handling sensitive documents, such as those connected with Social Security.
FaxBurner prioritizes data protection, guaranteeing that your faxes will be transmitted securely.
Every time you send a fax through FaxBurner, you receive a confirmation email, which serves as evidence of successful transmission. This feature is specifically advantageous when faxing important Social Security forms.
FaxBurner is an environmentally friendly choice. Switching from traditional fax machines to an online fax service like ours means less usage of paper, reducing unnecessary waste, and promoting greener practices.
Experience Effortless & Secure Social Security Faxing with FaxBurner
Ready to get started? Download FaxBurner today and experience a simpler way to manage your Social Security document faxing needs.