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fax machines

Best Fax Machines for Business and Home

Discover the best fax machines for business and home, balancing efficiency and performance. From all-in-one models that print, scan, and copy, to dedicated fax solutions with high-speed modems and ample memory, these machines can handle all your faxing needs seamlessly.

fax machines

Fax machines aren’t quite as common as they once were, but they’re still essential for some businesses and certain confidential documents. However, before you rush out and buy a fax machine, consider FaxBurner. Our service lets you send and receive faxes through your computer, iPhone, or iPad, offering a more convenient and cost-effective solution.

Download our app today and discover a hassle-free way to manage your faxes. That said, if you do decide you need a dedicated fax machine, here are some of the best options for business and home use:

Best Fax Machines for Business, Small Offices, and Home Use

The Brother MFC-L6800DWT

With all-in-one scanning, copying, printing, and faxing capabilities, the Brother MFC-L6800DWT is an ideal fax machine for businesses. This machine is particularly impressive for its faxing capabilities, featuring a reliable 33.6 Kbps modem. It has a substantial fax memory that can store up to 500 pages, ensuring you never miss a fax, even if you’re out of paper.

The large 570-sheet paper capacity and an 80-sheet automatic document feeder mean you can handle large fax and print jobs without constant interruptions. Additionally, it supports duplex printing and scanning, which not only saves time but also helps reduce paper usage.

Key Features

      • 33.6 Kbps modem speed
      • Automatic document feeder
      • Duplex printing and scanning
      • Up to 500 pages of fax memory
      • 570-sheet paper capacity
      • Wi-Fi, Ethernet, and NFC connectivity
      • Touchscreen user interface
      • Secure function lock and SSL encryption

Pros

    • Fast printing at 48 ppm
    • Large paper capacity reduces refills
    • Ample fax memory for reliable storage
    • Versatile connectivity options
    • Convenient handling of multi-page documents with the ADF
    • Intuitive touchscreen for easy use
    • Mobile printing capabilities for added flexibility

Cons

    • Bulky design may not suit smaller spaces
    • Higher initial cost
    • Potentially excessive for low-volume needs

Canon Pixma G7020 

The Canon Pixma G7020 is a wireless multifunction printer, ideal for both home and small office use. It’s notable for its efficient ink system, using refillable ink tanks that hold a lot more ink compared to traditional cartridges, saving you money and reducing the need for frequent refills.

This printer handles faxing, printing, scanning, and copying with ease. Its faxing capabilities include a 35-sheet automatic document feeder, making it simple to send multi-page documents. For printing, it delivers high-quality output and supports wireless printing from your smartphone or tablet. 

The G7020 can also print double-sided documents automatically, helping you save paper. With its compact design and user-friendly interface, the Canon Pixma G7020 is a reliable choice for anyone looking for an all-in-one solution that balances efficiency and performance.

Key Features

      • 33.6 Kbps modem speed
      • 100-page fax memory
      • 35-sheet automatic document feeder (ADF)
      • Fax broadcasting to multiple recipients
      • Refillable MegaTank ink system
      • Print speed: Up to 13 ppm (black), 6.8 ppm (color)
      • 250-sheet front paper tray
      • 100-sheet rear paper tray
      • Duplex printing
      • Wireless connectivity: Wi-Fi, Apple AirPrint, Google Cloud Print, Canon PRINT app
      • 2-line mono LCD display

Pros

    • Fast and dependable with a 33.6 Kbps modem
    • Stores up to 100 pages to prevent loss of important documents
    • Simplifies multi-page faxing with a 35-sheet feeder
    • Refillable ink tanks reduce long-term printing costs
    • Send faxes directly from your smartphone via the Canon PRINT app

Cons

    • Not ideal for very high-volume printing environments
    • 2-line mono LCD is less intuitive compared to more advanced screens
    • Requires manual flipping for two-sided scanning
    • Lacks Near Field Communication for easy device pairing

Brother IntelliFAX 4100e

The Brother IntelliFAX 4100e is a reliable fax machine, perfect for busy offices. It has a fast modem that sends faxes quickly and can hold up to 250 sheets of paper. The automatic feeder can handle 30 pages at a time, so you don’t have to load each one manually.

This machine isn’t just for faxing. It also prints and copies with laser-like quality, producing up to 15 pages per minute. It has a memory that can store up to 500 pages, so you won’t lose any important documents. Easy to use and built to last, the IntelliFAX 4100e is a great addition to any office that needs a dependable fax solution.

Key Features

      • 33.6 Kbps modem speed
      • Up to 500 pages of fax memory
      • 30-sheet automatic document feeder (ADF)
      • 250-sheet paper capacity
      • Fax broadcasting to multiple locations
      • Automatic redial
      • Out-of-paper reception
      • PC faxing capability

Pros

    • Quickly sends documents with a 33.6 Kbps modem
    • Stores up to 500 pages to ensure no faxes are missed
    • Simplifies the process of faxing multi-page documents
    • Holds 250 sheets, reducing the need for frequent refills
    • Includes fax broadcasting, automatic redial, and out-of-paper reception
    • Allows sending faxes directly from a computer, enhancing convenience

Cons

    • Primarily designed for faxing, with minimal additional functionalities
    • Lacks wireless or network connectivity options
    • Larger footprint may not suit smaller office spaces
    • Not ideal for offices fully transitioned to digital document management

Brother MFC-L2717DW 

The Brother MFC-L2717DW is a compact all-in-one laser printer tailored for small offices that need reliable faxing along with printing, scanning, and copying capabilities. Its 33.6 Kbps modem ensures efficient fax transmission, and it includes up to 400 pages of fax memory. 

This model is equipped with a 50-sheet automatic document feeder (ADF), making it easy to fax multi-page documents, and a 250-sheet paper tray that reduces the need for frequent refills. 

The MFC-L2717DW supports automatic duplex printing, saving time and paper by printing on both sides. With wireless networking, you can send faxes and print directly from your smartphone or tablet using apps like Brother iPrint&Scan, Apple AirPrint, and Google Cloud Print.

Key Features:

      • 33.6 Kbps modem speed
      • Up to 400 pages of fax memory
      • 50-sheet automatic document feeder (ADF)
      • 250-sheet paper capacity
      • Automatic duplex printing
      • Wireless connectivity: Wi-Fi, Apple AirPrint, Google Cloud Print, Brother iPrint&Scan app
      • Print speed: Up to 30 pages per minute (ppm)
      • Secure function lock

Pros

    • Stores up to 400 pages, ensuring important documents are retained
    • Handles multi-page faxes with ease using a 50-sheet feeder.
    • Send faxes from mobile devices with various apps
    • Reliable 33.6 Kbps modem for quick fax transmission
    • Compact enough to fit into small office environments
    • Helps reduce paper consumption with automatic double-sided printing

Cons

    • Limited to black and white output
    • Features like secure function lock are basic compared to advanced models
    • Uses a more traditional control panel instead of a modern color touchscreen
    • 400 pages, which might be lower than similar models

Samsung SF-760P

The Samsung SF-760P is a user-friendly multifunction printer, renowned for its dependable faxing abilities. This model excels in faxing with features like a 20-sheet automatic document feeder and a memory capacity that can store up to 600 pages, ensuring you won’t miss important faxes. It’s equipped with a handset for easy phone calls, integrating seamlessly into your office setup.

It also features 20 assignable instant dialing buttons and allows you to store up to 200 frequently used numbers for speed dialing, making it easy to quickly send faxes to regular contacts. Additionally, it supports fax broadcasting to multiple recipients, lets you store up to 209 contacts across 100 groups, and includes a multi-send feature for sending faxes to several contacts simultaneously.

Beyond faxing, the SF-760P offers efficient printing, copying, and scanning. It provides high-quality print output at a speed of up to 20 pages per minute, making it suitable for various office tasks. The device’s compact design ensures it doesn’t take up much space, while its intuitive controls make it easy to use.

Key Features:

      • 33.6 Kbps modem speed
      • 600-page fax memory
      • 20-sheet automatic document feeder (ADF)
      • 150-sheet paper capacity
      • Storage for 200 speed dial numbers
      • Fax broadcasting to multiple recipients
      • Delayed fax scheduling
      • Print speed: Up to 20 pages per minute (ppm)
      • Two-line LCD display
      • Manual duplex printing (flip paper manually)
      • USB 2.0 connectivity

Pros

    • Fast 33.6 Kbps modem for efficient fax transmission
    • Stores up to 600 pages to prevent fax loss
    • Simple control panel with a two-line LCD display for easy operation
    • 20 instant dial buttons and storage for 200 frequently used numbers
    • Supports up to 209 contacts for group dialing, enhancing efficiency
    • Facilitates the faxing of multi-page documents with a 20-sheet feeder
    • Allows scheduling faxes to send at specific times
    • Compact design suitable for limited space

Cons

    • 150-sheet tray may require frequent refills for high-volume use
    • 20-sheet feeder might be inadequate for large documents
    • Requires manual intervention for double-sided printing
    • Limited to USB 2.0, lacking modern wireless options
    • Basic two-line LCD, less intuitive than color touchscreens

HP OfficeJet Pro 9125e

The HP OfficeJet Pro 9125e is an all-in-one printer that combines reliable faxing with advanced printing, scanning, and copying capabilities, making it ideal for small to medium-sized businesses. With a 33.6 Kbps modem, the 9125e ensures efficient and quick fax transmissions.

It features a fax memory that can store up to 100 pages, allowing you to handle incoming faxes even when you’re busy or away from the machine. The 35-sheet automatic document feeder (ADF) simplifies the process of sending multi-page faxes. 

The device also supports fax broadcasting to multiple recipients and digital fax capabilities, allowing you to send faxes directly from your computer and receive them via email, reducing the need for paper.

Key Features

      • 33.6 Kbps modem speed
      • Up to 100 pages of fax memory
      • 35-sheet automatic document feeder (ADF)
      • Digital faxing: send from computer and receive to email
      • Fax broadcasting to multiple recipients
      • Automatic duplex printing
      • 500-sheet paper capacity (250-sheet main tray + 250-sheet secondary tray)
      • Print speed: Up to 24 pages per minute (ppm) black, 20 ppm color
      • Color touchscreen
      • Wireless connectivity: Wi-Fi, Bluetooth, Ethernet
      • Mobile printing support: HP Smart app, Apple AirPrint, Google Cloud Print

Pros

    • Digital fax capabilities allow you to send faxes from your computer and receive them via email, reducing the need for physical paper
    • The 33.6 Kbps modem ensures quick and reliable fax transmission
    • A 35-sheet automatic document feeder simplifies multi-page faxing tasks
    • The 500-sheet paper capacity reduces the frequency of refilling.
    • Wireless faxing is supported through the HP Smart app, enabling faxing from smartphones and tablets.
    • Connectivity options include Wi-Fi, Bluetooth, and Ethernet, providing flexibility for different office environments.
    • The large color touchscreen offers an intuitive and user-friendly interface

Cons

    • Stores up to 100 pages, which might be limiting for high-volume faxing
    • May be bulky for smaller office spaces
    • More expensive compared to basic fax machines
    • Some settings may require manual configuration through the touchscreen interface

Epson WorkForce WF-2750

Featuring robust faxing capabilities, the Epson WorkForce WF-2750 is a reliable multifunctional printer. It can send and receive faxes quickly, making it ideal for small offices or home use where faxing is still essential. With a 30-page automatic document feeder, you can easily handle multi-page faxes without having to feed each page manually. 

Besides faxing, this printer also excels at printing, scanning, and copying. It offers wireless connectivity, so you can print from your smartphone, tablet, or computer without needing to be physically connected. The WF-2750 supports high-resolution printing, delivering sharp text and vibrant graphics. Its compact design ensures it fits comfortably in tight spaces, making it a versatile addition to any workspace.

Pros

    • Stores up to 100 pages in fax memory, ensuring faxes are retained even when busy.
    • Fast and reliable fax transmission with a 33.6 Kbps modem.
    • 30-sheet ADF simplifies faxing multi-page documents.
    • Supports up to 60 speed dial entries for quick access to frequently used contacts.
    • Allows fax broadcasting to multiple recipients for efficient communication.
    • Wireless options enable faxing from mobile devices via Epson Connect and other apps.
    • Compact design fits well in small office spaces.
    • Automatic duplex printing saves on paper usage

Cons

    • Limited to a 150-sheet paper capacity, which may require more frequent refills for high-volume use.
    • Small ADF capacity of 30 sheets might not be ideal for larger faxing tasks.
    • Basic 2.2-inch mono LCD display, less user-friendly than color touchscreens.
    • Slower color print speed compared to more advanced models.
    • Lacks advanced security features for data protection.

Things to Consider When Buying a Fax Machine

    • Do you need a dedicated fax machine or a multifunction machine? If you just need to fax occasionally, a dedicated fax machine is a good option. But if you also need to print, scan, or copy, a multifunction machine is a better choice.
    • How much faxing do you expect to do? If you only need to fax a few times a month, a basic fax machine will suffice. But if you fax frequently, you’ll need a machine that can handle the workload.
    • What features are important to you? Some fax machines have features like automatic document feeders, which can save you time. Others can connect to a network, which allows you to fax from any computer on the network.
    • What is your budget? Fax machines range in price from around $100 to $500 or more. Decide how much you’re willing to spend before you start shopping.

Wrapping Up

If you need a fax machine, the options listed offer a range of features to suit various needs. However, for a more flexible and modern approach, consider using FaxBurner. Our fax service allows you to manage your faxes digitally through your computer or mobile device, offering convenience without the need for a physical machine. Try it out and see how it simplifies your faxing needs.

Try FaxBurner today