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Staples Fax Service – See How It Works

There are probably many instances in your life when you need to tackle some paperwork quickly. In these types of situations, it is always good to know where you can find valuable tools that’ll help you. For example, if you need to fax some documents, one of the best places you can go to is Staples.

Does Staples have fax service? Yes, and it is very easy to use! Using Staples fax services has a lot of advantages, with the biggest one being the proximity to many Staples locations across the US and Canada. Almost anyone can find a store close to them and make a trip to fax documents without much hassle.

From this article, you’ll learn how the Staples fax service works and which other faxing solutions might prove helpful.

Staples Fax Service

Staples is a chain of office supply stores located in many countries in the world, including the US and Canada. They provide faxing services in their stores via self-service fax machines. You can send there a long-distance fax as well as n international fax, all at very affordable prices.

It’s valuable to point out that Staples is a place where you can take care of many business-related matters. They offer many other services, like printing, scanning, professional binding, and more. Most of these services can be done with the help of self-service machines, and if you encounter any problems, there are store associates ready to assist you.

And if you’re in search of a fax machine, you can purchase one there too, so you have many options to choose from when it comes to sending faxes and dealing with other business formalities.

How to Use Staples Self-Service Fax Machines?

Before you go to one of the stores, you might benefit from a short guide on how to use Staples self-service machines. Fortunately, it’s not a difficult task. These machines were designed to make sending and receiving faxes easy and fast.

Sending a Fax in Staples

Find Staples Store

First, you should locate the nearest Staples store. You can visit their website and use an official store locator to find a suitable location.

Prepare a Document

Then, you should prepare your documents for faxing. If you have them in digital form, it’s best to save them in PDF, which is the most suitable format for faxing. You can transport a digital copy of your documents on a portable USB drive.

Find a Self-Service Fax Machine

Once you’re in the store, find the self-service fax machine station. You can follow signs in the store or ask for help from one of the store’s employees.

Follow the Instructions

From that point, all you have to do is follow the instructions the machine is giving you. If you have any issues or questions, you can ask for the assistance of a store clerk. Provide them with your documents and explain what your intention is.

Pay for the Fax

The last step would be to go to the cash register and pay for the service. Easy, quick, and painless.

Receiving a Fax in Staples

You can not only send a fax in Staples but also receive it. As in the case of sending faxes, it’s a really easy process. Here are some steps to take in order to receive faxes in Staples.

Call a Store

To benefit from this fax service in the store, you should call your chosen location beforehand and ask for their fax number. Then it would be best if you asked a fax sender to send documents on this number.

Find a Self-Service Fax Machine Station

Locate the fax machine station in the store and ask a store employee to retrieve the fax for you. You may be asked to provide some fax transmission details at this point.

Receive Your Fax

Now, you can receive your faxed document and pay for the service at the cash register, and you’re all done!

Staples Fax Cost

Like we’ve seen, faxing documents via self-service fax machines is a piece of cake, but how much is it to fax at Staples? The whole point of this service is to be accessible, and this includes the costs as well.

What you’re going to pay for fax services will vary depending on the location. In many stores, you can send a fax for less than $2 per page. Costs of receiving fax will usually be around $1 per page.

Staples Fax Service Compared to Faxing Online

Although sending faxes via Staples fax machines is a good solution for anyone with the means to drive up to the nearest store location, it might not be the most favorable option for everyone. There are some situations when you need to fax some important documents really fast or when you simply can’t leave your house (the last few years of pandemic showed us that these scenarios might be more burdensome than we ever thought).

For those who cannot or are not willing to benefit from faxing in one of the Staples stores, there’s online faxing. All you need is a computer or your phone, and you can send a fax from your own home. It’s not only incredibly simple and convenient, but it’s also affordable with many flexible payment options. Overall, it’s a solution worth considering.

How to Use Online Fax Services?

You can have access to an online fax service via the FaxBurner app. It’s an effortless way to send all your faxes via phone or email (yes, it’s that simple!). How to fax online? Here are steps you should take to benefit from this service!

  1. Sign up for a FaxBurner account online, or download our free iPhone / iPad fax app. You can always log in to your account and send faxes from your phone, so you don’t need much to be able to send documents.
  2. Click to request a fax number whenever you need one. You’ll be able to use this number for 24 hours. You can also buy a premium plan that will entitle you to your permanent fax number for all your faxing needs.
  3. Click “compose a fax.” You’ll be asked to send your PDF file or photo to the unique fax email address, with information like your recipient’s fax number. You can also send a fax via the app.
  4. Select your photos or file from your phone and sign and complete the necessary forms.
  5. There you go! Your fax is ready to be sent.

There are many advantages to sending faxes online. All you have to do is have an internet connection and find a good online faxing services provider. With FaxBurner, you get:

  • a practical solution that will save your time and money
  • a secure way to send all your faxes
  • a tool that can be operated from your phone
  • many cost-effective plans to best suit your needs


Sending faxes doesn’t have to be a struggle. As we presented in this article, there is at least more than one way to send and receive faxes easily, so anyone has a chance to find a solution right for them.

Many will enjoy Staples fax services, which are accessible, affordable, and easy. You can fax a document in one of the stores using a self-service fax machine. It doesn’t take much time and is quite straightforward.

You may also benefit from an online fax service that allows you to send faxes from your home via an app. Choose your way and fax without the hassle!