In an age of ever-evolving technology, the art of sending and receiving faxes has adapted to modern times. Gone are the days when fax machines were a necessity, as smartphones now offer a convenient alternative for faxing on the go.
So, how does faxing from a phone work? And can you fax something for free using your mobile device? Those are things we will be exploring in this article. Short on time? Here’s a fantastic fax app for iPhone and Android that offers fast and even free faxing from your phone.
Understanding Mobile Faxing
Before we dive into how to fax from a phone, let’s talk a bit about mobile faxing. Mobile faxing is the process of sending or receiving faxes using your smartphone or tablet, which eliminates the need for a physical fax machine, giving you the freedom to send faxes from anywhere as long as you have an internet connection. Mobile faxing can be accomplished through various methods, including using a dedicated app.
Faxing from Your Phone with a Dedicated App
This is probably the easiest way to send a fax if you want to do it from your phone. Below, you will find a step-by-step guide on how to do it.
Finding the Right App
There are numerous mobile fax apps available on the market, each with its own set of features and pricing options. When choosing a fax app, consider factors such as ease of use, compatibility with your device, and pricing.
Many apps offer a free trial period or a limited number of free faxes, allowing you to test their services before committing to a paid plan – and FaxBurner is one of those. We have a free account available so that if you don’t fax that many documents or just have a one-off emergency, you don’t have to financially commit to a more extensive plan.
Setting Up the App
Once you have selected a fax app, download and install it on your smartphone. During the setup process, you may need to create an account, enter your phone number, and provide other personal information, depending on the app’s requirements.
Sending a Fax
To send a fax using the app, follow these steps:
- Open the app and sign in to your account.
- Select the option to send a new fax.
- Enter the recipient’s fax number and any additional information required by the app, such as a cover page or subject line.
- Attach the document you wish to fax. Most apps allow you to either scan a physical document using your phone’s camera or upload a digital file from your device or cloud storage.
- Review the fax and ensure all information is correct.
- Press the “Send” button to transmit the fax.
Receiving a Fax
Many mobile fax apps also allow you to receive faxes. To do this, you typically need to obtain a dedicated fax number from the app provider. Incoming faxes will then be delivered to your account, where you can view, download, or forward them as needed. At FaxBurner, we also send a notification to your email address so that you will never miss a fax.
Keep in mind that if you’re using a free Plan, you’ll receive a temporary fax number that expires after 24 hours. With the paid plans, you’ll be assigned a permanent fax number.
Faxing from Your Phone Using an Email to Fax Service
This is another straightforward solution, as many mobile apps (including FaxBurner) offer email-to-fax support.
In order to send an email to a fax machine, you first need to have an account with the app or the website that offers that kind of service. Use the email address that you used in order to create the account, and send the email you want to send as fax to firstname.lastname@example.org or its counterpart if using another app.
Insert the recipient’s fax number as the subject line, and, if you wish to, add the cover letter of the fax in the body of the email. Attach the actual document you need to send as a PDF, hit send and let us take care of the rest.
How to Fax from Phone for Free
As we already mentioned, you can fax from your phone for free by using the FaxBurner app and signing up for the free version. With it, you’ll receive up to 25 pages inbound and 5 outbound per month, which, if you don’t fax that often, should be more than enough to meet your needs.
Why Fax from Your Phone
Faxing from a phone offers several benefits that make it an attractive option for both personal and professional communication. Here are some of the key advantages of mobile faxing:
- Convenience: With mobile faxing, you can send and receive faxes from anywhere with an internet connection, eliminating the need to be physically present at a fax machine. This convenience allows you to handle fax-related tasks while on-the-go, improving productivity and efficiency.
- Cost Savings: Faxing from a phone can save you money by reducing or eliminating the need for a dedicated fax line, fax machine, and consumables like paper and ink.
- Portability: Since smartphones are portable devices, faxing from your phone enables you to carry your “fax machine” with you wherever you go. This portability is especially beneficial for remote workers, freelancers, and business travelers who need to send or receive faxes while away from the office.
- Environmental Friendliness: Mobile faxing is a more eco-friendly option than traditional faxing, as it often involves the transmission of digital documents rather than paper. This reduces paper waste and can help contribute to a greener, more sustainable office environment.
- Enhanced Organization: Faxing from a phone allows you to store received faxes digitally, making it easier to manage and organize your documents. You can quickly search, sort, and access your faxes without the need to physically rummage through stacks of paper.
- Security: Many mobile faxing apps and services use encryption and other security measures to protect the transmission of your documents. This ensures that your sensitive information remains confidential and secure during the faxing process. For example, at FaxBurner we use TLS (Transport Layer Security).
The Bottom Line
Learning how to fax from your phone has never been easier. With a range of options available, including dedicated fax apps and email-to-fax services, you can find a solution that best fits your needs and budget. You can even explore options for how to fax from your phone for free, making it a convenient and cost-effective alternative to traditional fax machines.
Embrace the versatility and convenience of mobile faxing to streamline your personal and professional communication needs, and stay connected anytime, anywhere.