You may be wondering, “how many pages can you fax at once?”
Believe it or not, there is actually no page limit for a fax. Of course, this all depends on the software, server, paper and equipment available to you. That is why we present to you some little-known factors you should think about, especially when faxing a lot of pages at one time.
Measuring Fax Files
First of all, you need to consider your file size. An average fax page is about 100K. Say you expand this to be a 5-megabyte file, an often recommended limit, so that’s 50 pages.
It will likely take you about 50 minutes to an hour to send the entire document on a newer model. That’s assuming the pages are text. Pages with heavy imagery will take longer.
Older machines also may not have the same transmission process or speed as more modern machines.
Fax Service (Digital) Capabilities
Software services tend to be the better option for sending larger files. Online faxes register as picture formats and are sent to e-mail as an attachment. Some excellent examples of file formats include PDF, Text, HTML, PNG, JPEG, GIF and TIF.
However, you do need to take note of the type of memory file load used. On average, you can expect to send larger files than the traditional fax machine, with these being able to hold, on average, 64 megabytes.
The Traditional Fax Machine Capabilities
As we all are aware, a traditional fax machine uses a landline connection. A printed file feeds and scans, then sends the information through a line. You will usually hear a dial tone before the confirmed transmission.
This confirmation tone means that the receiving fax machine was able to print the document. That being said, newer models from the year 2000 and up usually have a built-in memory of 50 megabytes.
Other phone line options may use VoIP, but these aren’t commonly recommended. These VoIP networks use services such as Skype, Vonage, Magic Jack, or Google Voice. The machine sends about 3 to 4 pages per transmission, which makes the process slower.
Challenges When You Fax Many Pages
If your fax doesn’t go through, you will receive an “incomplete” notification. This means the document was not accepted and you will need to re-send. To avoid this scenario, here are some suggestions:
- Send a cover letter that references the number of pages – You can either find a template or make a simple one up. The cover letter can include contact information and any notes you have, including the number of pages. Because the cover letter will be the first page received, the recipient will know if pages are missing.
- Send in batches – Undoubtedly, 100 pages might be too big of a file to send all at once. That is why you should consider breaking it into sections. However, you should know that running out of ink or paper can affect the outcome of your transmission.
- Call ahead – If you’re sending a particularly long fax, you might want to give your recipient a heads up with a courtesy call.
Is There a Perfect Fax Size?
So, what is the perfect size for a fax? Again, there really aren’t set limitations for faxed documents. For traditional fax machines, it’s recommended that you submit 50 pages or less. For an easier and reliable transmission, start with batches of 15 pages.
Fortunately, online fax services are on the rise these days. With digital online fax, you will be able to fax more pages and larger files – without the need for all that ink and paper. It’s guaranteed to be more convenient too.